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TENDER PROCESS
[General] [Central Tender Board] [Regional Tender Board] [Departmental Tender
Board] [Guidelines] [Making Contact]
General
There are three levels of tender Boards: the Central Tender Board, Regional
Tender Boards and Ministerial or Departmental Tender Boards. Following are the
guidelines utilised in the tender process. The actual format of a tender
document is dependent on the nature of the service to be provided and the
requirements set out in the advertisement inviting tenders.
Central Tender Board
The Central Tender Board is responsible for arranging by public tender contracts
for supplies exceedingG$9,000,000 and contracts for services, including works,
exceeding G$6,000,000.
Regional Tender Board
The Regional Tender Board is responsible for arranging, by public tender,
contracts for supplies exceedingG4450,000 and up to G$9,000,000; and contracts
for works and services exceeding $180,000 and up to $6,000,000. Subject to the
approval of the Regional Democratic Council’s Finance Committee.
Ministerial/ Departmental Tender Boards
Ministerial or Departmental Tender Boards are responsible for arranging tenders
for supplies valued at between $450,000 to $6,000,000 and contracts for works
and services valued at between $180,000 to $6,000,000 for government Ministries
and Departments.
Guidelines
Invitations for tenders are advertised by notice in the Official Gazette, the
newspapers and any other public places that are considered suitable.
Advertisements are required state clearly the date and time when the tenders
will be received.
Every tender is required to be submitted in duplicate and must be in
conformity with the specifications set out in the advertisement.
All tenders are addressed to the Chairman of the relevant Tender Board and
must be sealed. However, the tenderer is prohibited from stating his name on the
envelope containing his tender.
All tenders must be accompanied by a certificate from the Commissioner of
Inland Revenue to the effect that the person making the tender has fulfilled at
their obligations under the relevant tax legislation for three years immediately
preceding the year in which the tender is made.
The Chairman, in the presence of at least one other member of the relevant
Tender Board, opens the tenders received. Tenderers may be present at the
opening of the tenders.
All tenders are numbered, dated and initialed by the Chairman and a list of
tenders prepared.
Every tender must state the price in respect of the tender.
Central Tender Board- the Board considers the tenders listed and submit the
names of the tenderers and schedules of their tenders to Cabinet for approval.
Regional Tender Boards- the Board considers the tenders listed and submit the
names of the tenderers and schedules of their tenders to the Regional Democratic
Council for approval.
Where the lowest tender is not accepted the reasons are recorded in the
minutes of the Board’s meeting.
Variation in excess of 10% of the value of the original contract which are the
result of a change in design or structure must be referred to the Tender Board
that arranged the contract.
Supplies must be purchased from Government agencies unless they are not
available.
Lists of ‘sole suppliers’ are prepared and reviewed by Tender Boards on a
bi-annual basis.
Tenders for national projects are handled by the Central Tender Board.
Government officers are prohibited from sponsoring tenders for Government
contracts.
Making contact:
Ministry of Finance
Tender Board Division
Main Street
Georgetown
Tel. # 592.2.72499/ 63857
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Inland Revenue Department
357 Lamaha Street
Georgetown
Tel. # 592.2.59260 |
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